About The Unit 

The Inventory Control Unit is a control unit established according to article 24 of the laws and procedures of the governmental warehouses issued by the Ministry of Finance. The Inventory Control Unit’s role lies in preserving the budget by maintaining constant control of the university’s properties recording them maintaining the documents monitoring university’s main warehouse and university’s branches warehouses. In addition controlling the disbursement process from the main warehouse and branches warehouses.
 

Organizational Affiliation 

Affiliated to the General Administration of Administrative and Financial Affairs.
 

Vision

To achieve electronic monitoring of inventory and pledges ensuring distinguished oversight that serves the University community.

Objective

To find appropriate solutions that reduce obstacles and ensure the optimal use of available resources.

Management Objectives

1. Applying procedures that keep pace with technological developments.
2. Promoting teamwork under a unified system.
3. Encouraging creativity and developing innovative ideas.
4. Monitoring university property in line with government warehouse regulations.
5. Enhancing the quality of services provided to all entities.
6. Supervising the University warehouses to ensure compliance with government warehouse regulations.

Values

Transparency  Excellence Teamwork

Management Tasks

• Implementation of approved plans and programs.
• Application of rules regulations and instructions for monitoring and inventory processes on the stock.
• Maintaining the corresponding item control cards to control the stock movement stock and registering everything related to inventory cards receipts in organized documents.
•  Controlling the inventory card receipts at each administration or department at the university regarding permanent items that are disbursed to them as a permanent inventory. 
•  Maintaining documents that containing receipts.
•  Implementing all standard procedure to control  the stock movement via the dedicated cards.
•  Making periodic reconciliations between item inventory cards and item control cards.
•  Registering all items to be repaired  donated sold or destroyed  according to periodic reports sent to the General Administration of Administrative and Financial Affairs.
• Conducting required studies to determine the suitable warehousing levels and also to identify the economic amounts for storage to avoid cases of increase overstock or shortage in the stock.
• Provide the relevant authorities with the necessary information in case of a shortage loss or damage.
• Conducting special examinations on the amount of stagnant and overstocked inventory and provide solutions.
• Determining what is necessary regarding the storage or disbursement of items immediately after examination and acceptance.
• Making monthly reconciliations between the actual balances of some items in the stock and recorded balances in the item control cards to check the validity of the restrictions.
• Any other related tasks assigned to it.

Inventory Control Unit Manager

Dr. Abdullah bin Faris Al Anzi